Bookings

All booking fees must be paid immediately via payment link (not BACS) once you have been notified of your acceptance as a stallholder. Stalls are not reserved and a failure to make a payment may result in your stall being reallocated.

Payment must be made via bank transfer. Proof of payment must be emailed to [email protected] once the transfer has been completed.

Cancellations and refunds

Once you have paid for your stall, you are not eligible for a refund, and payments cannot be rolled over to future markets. This is due to the planning involved and the impact that late cancellations have on the event.

If you are unable to attend, you must notify us as soon as possible by emailing [email protected].

Failure to inform us of your non-attendance may result in you not being allowed to book a stall at future markets.

Cancellations made within six weeks of the event may also result in exclusion from future markets unless you provide a reason deemed acceptable by the Christmas Committee (e.g., serious illness or an unavoidable emergency).

We will confirm receipt of your cancellation in writing.

Postponement of event

If the market is postponed due to factors beyond our control, such as extreme weather or a pandemic, we will make every effort to reschedule the event.

If the event does not take place on the first Saturday of December, your booking will automatically transfer to the new date. If you cannot attend the rescheduled event, your payment will not be refunded.

We will attempt to arrange an alternative event, but this cannot be guaranteed.

Stallholder responsibilities

All stallholders must be set up by the advertised start time. Access and set-up details will be sent at least one week before the event.

Only one vehicle per stall is permitted at the designated unloading area.

Your stall must be fully contained within the allocated space and set up in a safe and sensible manner. You must comply with steward instructions regarding storage and safety. If your setup is deemed a hazard, you may be required to adjust it or leave the event.

All electrical equipment must be PAT tested, and any requests for electricity must be made at the time of booking. We will try to accommodate requests, but this is not guaranteed.

In indoor locations such as the village hall, nothing may be attached to walls or ceilings.

All rubbish must be removed and taken away by the stallholder.

Once your stall application is confirmed, you may not change the products or services you intend to sell. If you wish to make changes, you must submit a new application. Your stall location will be decided by the Coggeshall Christmas Committee and their decision is final.

If you are found to be selling items that were not approved in your application, you may be asked to remove them or leave the event. This is to ensure fairness and avoid excessive competition between stalls.

Any stalls selling food or drink must have a valid food hygiene certificate with a minimum rating of 4 out of 5. Proof of this must be provided when submitting your application. If a new certificate is issued before the market, you must inform the Committee in writing by emailing [email protected] with the certificate attached.

Limit of liability

We will make every effort to ensure a successful event but are not responsible for:

• Damage, loss, or theft of stock or personal belongings.
• Interruptions to power or services beyond our control.
• Expected footfall.
• Adverse weather conditions or other unforeseen circumstances.

Each stallholder must have their own public liability insurance and ensure they are adequately covered against all risks. 

By booking a stall, you accept that the organisers are not liable for any losses you sustain.

If, in the organisers’ reasonable opinion, the event needs to be cancelled due to weather conditions or other circumstances, no refunds will be issued.